💁 The different TYPES of systems and software that you will need in place in order to get your team all organized on the same page.
Here’s what I am not going to tell you today:
🙅 Exactly WHICH of those types of systems I would recommend that you and your team use. For recommendations on specific software that I have tried and used, check out my personal blog here.
Different tools work for different people. And then on top of that, teams also need to think about what works for them collectively. The combination of work ethics, personalities, and roles (I found this quiz interesting for work personalities) within that team will play a part in the decision making over the right tool to use. But as a launching point, here are the 5 types 🖐 of tools that your team will need in order to get started! Don’t start working without a tool in place for each of these categories!!!! Okay, phew *sighs* glad I got that out of my system. 😪 Please. 🙏 Do yourself a solid by choosing the systems that should be in place before you begin working. From there, delegate who will be in charge of each of those systems, if that will be a need for your team! Good luck! 🙌 So here we go…
Five Types of Tools for Teams:
1. Communication 🗣
This will be the first tool that you need. Obviously you can’t even start a project if you can’t communicate with anyone else who is working on it! You’ll need a couple different avenues set in place for communication as well.
- Find a tool that let’s you meet together. A bit more obvious for in-person meetings, but for online meetings, find a tool that makes the most sense for y’all. Of course, you’ll have to find some way to schedule those meetings or have a shared calendar of some sort. That’s one of my favorite steps for the whole process. ☺️
- Find a communication tool that let’s you send messages to each other that don’t require an immediate response – email usually works for most people.
- Find a communication tool that allows for the group to send instant messages to each other. It’s very helpful to have these channels in case of emergency.
2. Productivity 📝
This is my favorite tool of the whole bunch! 😍 While the communication tool will be the first, the productivity tool is the heartbeat 💓of the whole set! This is where the team can plop every kind of task ✅ in one place and delegate these tasks to one another. Team members should be able to access these at any time, anywhere!
3. Storage 💼
You will need somewhere to store documents, 📑 media, 💽 musical instruments, 🎷whatever! This may be a physical place like the band’s van 🚌 or somewhere online where the team can collaborate and work in real time together.
4. Time tracking ⏳
Often overlooked, this tool helps to increase productivity! It’s crucial for individuals to know how they are spending their time to better budget that precious resource. Teammates also need to be able to view time estimates for tasks and then the actual time spent completing tasks.
5. Changes tracker or historical records 📜
When working on a project, it’s easy to push forward without regard to the information that the past has yielded. Some teams may have more of a pressing need for this tool than others, but by tracking changes and keeping good records, it helps to reduce redundancy and keeps everyone on track.
I’m obsessed with productivity! I love systems that work well! Don’t you? 😇